Curriculum Procedures for the College of Arts and Sciences

Please follow these steps in completing and submitting curricular proposals.

  1. Consult with the Associate Dean and the Academic Services Specialist (Jamie Hays) before you begin the process. In addition to their role in supporting curricular planning and design, they can help you determine what needs to be done and save you valuable time by avoiding duplicative or unnecessary labor.

  2. Complete the appropriate proposal form (course or program) using the on-line, interactive forms in Microsoft Word. The College web site provides a link to the forms. The Academic Services Specialist can help you with check marks, etc. However, it is the responsibility of the department or program to develop the rationale (in the case of course proposals) and executive summary and rationale (in the case of program proposals).

  3. The Program/Course Consultation Forms along with a copy of your completed proposal form and its attachments should be forwarded to chairs or directors of programs that obviously would be affected by your proposal. The responsible party has one week to respond to your proposal. Submit Program/Course Consultation Forms with signatures with your completed proposal to the Dean’s office. The later DARS audit will determine if there are further programs affected that should be notified.

  4. If necessary, the Library Report with attached bibliography should be submitted directly to the Library (Beverly Grubb at Cunningham Memorial Library room 132).

  5. The College strongly encourages all course syllabi to model the Template for Liberal Studies Course Syllabi where appropriate, (located in the manual), even if they are not for General Education courses. Syllabi for Key or Professional Education courses must conform to the NCATE template located in the manual.

  6. Complete the Financial/Staffing Resources Checklist. This form should only be filled out by a person in the department/program who has knowledge of and/or responsibility for financial and staffing resources.

  7. Submit the Proposal Form (F-1 or F-2), Program/Course Consultation Form (F-4), and the Library Report (F-7), Financial/Staffing Resources Checklist (F-8), and syllabi if necessary to the Dean’s office. The Dean’s office will submit the DARS/Registrar’s Consultation (F-3) and contact the department or program with the results.

  8. Program Revisions will require the following supplementary materials: 4 Year Scheduling Plan (see example); 4 Year Student Plan (see example); Amendments to Student Outcomes Assessment Plan, as appropriate.

  9. The Assoc. Dean will review the proposal and recommend review by the College Curriculum Audit group or full AAC committee. The proposal will be posted electronically on the College AAC web site. You can track the progress of your proposal electronically on the College web site. The Academic Services Specialist will notify the contact person listed on the proposal and the chairperson or program director when the proposal is to be reviewed. Typically, representatives are not required for an audit review.

  10. The Assoc. Dean reserves the right to determine whether a proposed course change can be affected using the Routine Editorial Change to Course Form (F-9).

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