Procedures for Inviting and Hosting International Visiting Scholars at ISU

Goals:

Indiana State University (ISU) seeks to enhance the international dimensions of its research and teaching activities through the presence of Visiting Scholars on campus. The goals of this program are to:

Visiting scholars include those individuals employed by our institution of higher learning abroad who are:

Visiting Scholars may be supported by governmental or private agencies or they may be self-funded.
 

Procedures

A. The process for inviting and hosting international visiting scholars at Indiana State University is outlined below. A hosting department planning to invite a visiting scholar to ISU must submit a Visiting Scholar Appointment Form to the Provost and Vice President for Academic Affairs via the Dean of the College/School and the Director of the Office of International Programs and Services. The form shall include the following information, needed to complete the visa application process.

B. The Office of Academic Affairs reviews the recommendation. Upon acceptance of the recommendations, the Provost and Vice President for Academic Affairs send a letter of invitation to the Scholar and to the hosting department. The invitation clarifies the University's support (such as office space, computer access, etc) to the Visiting Scholar. Copies are sent to the Director of the Office of International Programs and Services Center, the appropriate Dean, and to the hosting Department.

C. Upon receiving the information from the Office of Academic affairs, IPS establishes a Visiting Scholar file, prepares and (if necessary) issues and sends the DS-2019 Form needed by the scholar to obtain a J-1 visa.

D. IPSinforms the visiting scholar concerning all the J-1 regulations, especially those concerning appropriate insurance coverage for the scholar. Scholars are informed that, upon arrival at ISU, they must provide evidence of insurance coverage to IPS, or to purchase an insurance coverage from a designated insurance company.

E. Before the arrival of the visiting scholar, IPS will forward the PASS form to the Office of Academic Affairs and an individual identification number will be assigned to the Visiting Scholar. The identification number is needed prior to receiving an ISU identification card, even though the individual will not be considered an employee of ISU. A University ID card will not be issued without approved insurance coverage. The Visiting Scholar may pick up the card at the Public Safety Office.

F. IPS will work with the hosting department to make housing and airport pickup arrangements for the visiting scholar prior to their arrival.

G.IPS will provide an orientation for the visiting scholar to the ISU campus and community, and a "Visiting Scholar Packet." The packet provides the appropriate information needed to assist the scholar in adjusting to the community.

H.Where appropriate, the hosting department works with IPS regarding academic programming for the Visiting Scholar outside the hosting department.

The Office of Academic Affairs will maintain a list of Visiting Scholar appointments.